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Obtain Certified Birth & Death Records
Certified copies of recorded Ohio Births and Portage County, Ohio Deaths are available for purchase at the Kent City Health Department (KCHD).
(Funeral Homes- go to bottom of page)
Public Requests Online
Most convenient method to request certified copies of Ohio Birth and Portage County, Ohio Death records. Current delivery options are:
- In Person Pick Up (Fastest) Monday-Friday 8 a.m. until 4 p.m. Closed Most Holidays
- Same business day issuance. Place your order and come pick it up*.
- Same business day issuance. Place your order and come pick it up*.
- Regular USPS Mail- First Class Untraceable
- Priority USPS Mail- with Tracking Number Visit USPS for more information
See additional information below, then to place an order click here:
Online Ordering- Birth or Death Certificate
To place an order for a new birth or one not yet filed, click here:
Online Ordering- Newborn Birth Certificate
(Newborn birth certificates can take up to 2 weeks to become available.)
- Current fee for certificate issuance: $24.00 each.
- KCHD birth certificate issuance applies to filed births that occurred in all counties in Ohio.
- Forms of personal identification are not needed to request Ohio birth certificates.
- KCHD death certificate issuance applies to filed deaths that occurred inside Portage County, Ohio (deceased person died here, not lived here).
- KCHD is not responsible for delays with mail delivery or lost mail with USPS, or any package shipping and/or delivery services.
- All sales are final after certificate issuance, no refunds allowed. Exchanges will be considered by request within 2 years of issuance. *Orders not picked up after 30 days risk being destroyed.
Note: Online order transactions are charged to bank cards by: Permitium LLC.
Convenience and credit card fees are non-refundable upon submittal.
Location/Parking Information
Kent City Health Department
201 E. Erie Street 2nd Floor
Kent, OH 44240
Located in the Kent Central Gateway/PARTA Bus Terminal Building- West
(Southwest Entrance - Corner of E. Erie St. / S. Depeyster St.)
30 minute* parking is on the 4th level WEST SIDE of the parking garage.
Enter from S. Depeyster St. (*15 minutes free), or use any available metered street parking.
Public Requests By Mail
Print, review and complete the Application for Certified Copies- Birth Record (PDF) or Application for Certified Copies- Death Record (PDF).
Include a large self-addressed stamped (postage paid) return envelope, mail to:
Kent City Health Department
Attn: Vital Statistics
201-G E. Erie St.
Kent, Ohio 44240
Note: Orders received are normally processed in 1-3 business days.
Funeral Homes
Original death certificates can be filed in person, sent through the mail, or scanned and submitted electronically using this form: Request to E-File (PDF).
- Certified copies can be ordered here: Online Ordering- Death Certificates
- Online order transactions are charged to bank cards by: Permitium LLC.
Convenience and credit card fees are non-refundable upon submittal.
- Online order transactions are charged to bank cards by: Permitium LLC.
- Current fee for certificate issuance: $24.00 each
- Burial permit issuance fee: $3.00
- Orders can also be submitted in person or through the mail; please print, complete: Application for Certified Copies- Death Record (PDF).
- Mail orders must include a large self-address stamped return envelope
- All sales are final upon issuance, no refunds allowed. Exchanges will be considered by request within 2 years of issuance. Kent City Health Department is not responsible for delays with mail delivery.
Please call us at 330-678-8109 if you need additional instructions or information.
Social Security Numbers on Death Certificates
Per Ohio Revised Code (ORC) 3705.23(5): For the first five years after a decedent’s death, a decedent’s social security number shall not be included on a certified copy of the decedent’s death certificate unless that information is specifically requested to be on the certified copy. Relationship restrictions apply and the acceptable proof is required; for details, view the Social Security Number Guidelines and Addendum Form (PDF), effective October 15, 2015.
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Health Department
Physical Address
Kent Central Gateway - PARTA Bldg.
201 E. Erie Street 2nd Floor
Kent, OH 44240
Mailing Address
Kent City Health Department
201-G E. Erie Street
Kent, OH 44240
Phone: 330-678-8109Fax: 330-678-2082