Obtain Certified Birth & Death Records

Certified copies of recorded Ohio Births and Portage County, Ohio Deaths are available for purchase at the Kent City Health Department. Health departments with vital statistic offices in Ohio can issue certified birth certificates for recorded births occurring in the State of Ohio from 1909 to the present day, and certified death certificates for recorded deaths in the county of death from 1909 to the present day. Forms of personal identification are not needed for requested birth records. 

 The Kent City Health Department is not authorized to issue or fax uncertified copies of birth or death certificates.

(Funeral Homes- go to bottom of page)

Public Requests Online

Most convenient method to request certified copies of Ohio Birth and Portage County, Ohio Death records. Current delivery options are:

  1. In Person Pick Up- Normally Same Business Day
  2. Regular USPS Mail- First Class Untraceable
  3. Priority USPS Mail (Normally 1-3 day)- with Tracking Number

To place an order, click the link below:
Online Ordering- Birth or Death Certificate

To place an order for a new birth or one not yet filed, click the link below:
Online Ordering- Newborn Birth Certificate
(Newborn birth certificates can take up to 2 weeks to become available.)

 Note: Online order transactions are charged to bank cards by: Permitium LLC. 
Convenience and credit card fees are non-refundable upon submittal. Kent City Health Department is not responsible for delays with mail delivery. All sales are final after certificate issuance, no refunds allowed. Exchanges will be considered by request within 2 years of issuance.  

Hours of Operation

Monday - Friday (Closed Most Holidays)
PICK-UP HOURS: 8 a.m. until 4 p.m.
201 E. Erie Street 2nd Floor SW
Kent, OH 44240

 Located in the Kent Central Gateway/PARTA Bus Terminal Building (Southwest Entrance - Corner of E. Erie St. / S. Depeyster St.) 30 minute* parking for the Kent City Health Department is on the 4th level WEST SIDE of the Kent Central Gateway PARTA Building Parking Garage  ~ Enter from S. Depeyster St.  (*15 minutes free)

Public Requests By Mail

Print, review and complete the Application for Certified Copies- Birth Record (PDF) or Application for Certified Copies- Death Record (PDF).  

Include a large self-addressed stamped (postage paid) traceable return envelope, mail to:
Kent City Health Department
Attn: Vital Statistics
201-G E. Erie St.
Kent, Ohio 44240

 Note: Orders received are normally processed in 1-3 business days, and are usually sent by USPS first class mail with or without a traceable envelope. Kent City Health Department is not responsible for delays with mail delivery. All sales are final upon issuance, no refunds allowed. Exchanges will be considered by request within 2 years of issuance.

Funeral Homes

Original death certificates can be filed in person, sent through the mail, or scanned and submitted electronically through our dedicated email address kentvitalstats@kent-ohio.org using this form: Request to E-File (PDF).

Please call us at 330-678-8109 if you need additional instructions or information. 

Social Security Numbers on Death Certificates

Per Ohio Revised Code (ORC) 3705.23(5): For the first five years after a decedent’s death, a decedent’s social security number shall not be included on a certified copy of the decedent’s death certificate unless that information is specifically requested to be on the certified copy. Relationship restrictions apply and the acceptable proof is required; for details, view the Social Security Number Guidelines and Addendum Form (PDF), effective October 15, 2015.