Obtain Certified Birth & Death Records
Certified copies of recorded Ohio birth and Portage County death certificates are available for purchase at the Kent City Health Department. As of 3/18/2020, requests can only be made by mail or drop box (see below). We are unable to accept public requests over the phone.
Kent City Health Department can issue certified birth certificates for those born in the State of Ohio from 1909 to present day and certified death certificates for deaths that occurred 1909 to present day in Portage County, Ohio. Forms of personal identification are not needed for requested birth records.
We are not authorized to issue or fax uncertified copies of birth or death certificates.
Public Request By Mail
Complete the Application for Certified Copies (PDF). Include a check or money order for $24 each payable to "Kent City Health Department". Mail; include a large, self-addressed postage stamped/paid return envelope, to:
Kent City Health Department
Attn: Vital Statistics
P.O. Box 5192
Kent, Ohio 44240
Requests received through the mail are processed the same day with mail pick-up being the next business day.
Public Request By Drop Box
Complete the Application for Certified Copies (PDF). Include a check or money order for $24 each payable to "Kent City Health Department". Include a large, self-addressed postage stamped/paid return envelope to:
Kent City Health Department Attn: Vital Statistics
Please drop into the box located in the rear of our building at:
414 E. Main St.
Kent, Ohio 44240
Requests received through the drop box are processed the same day with mail pick-up being the next business day.
Death Certificates can be filed electronically through our dedicated email address firstname.lastname@example.org. You may also send death certificates and Application for Certified Copies (PDF) through US mail or you may utilize our drop box next to our building with a check as payment, payable to Kent City Health Department. Or, we are temporarily able to use a credit card by phone for no additional fee as a method of payment. If you would prefer to pick up copies instead of having them mailed, please indicate that to us during our communications. Disposition permits will continue to be approved as normal. If you are unable to scan and email certificates for cremation permits we will temporarily accept a fax (330) 678-2082 as to not hold up the cremation process.
Please call us at 330-678-8109 if you need additional instructions or information.
Social Security Numbers on Death Certificates
Per Ohio Revised Code (ORC) 3705.23(5): For the first five years after a decedent’s death, a decedent’s social security number shall not be included on a certified copy of the decedent’s death certificate unless that information is specifically requested to be on the certified copy. Relationship restrictions apply and acceptable proof is required; for details, view the Social Security Number Guidelines and Addendum Form (PDF), effective October 15, 2015.