Obtain Certified Birth & Death Records

Certified copies of recorded Ohio birth and Portage County death certificates are available for purchase at the Kent City Health Department. 

Health departments with vital statistic offices in Ohio can issue certified birth certificates for recorded births occurring in the State of Ohio from 1909 to the present day, and certified death certificates for recorded deaths in the county of death from 1909 to the present day. Forms of personal identification are not needed for requested birth records. 

At the Kent City Health Department, birth record requests can be made* in person, by mail or email; and death record requests can be madein person or by mail. 

Current preferred method is by mail. *See all option instructions below.  

We are not authorized to issue or fax uncertified copies of birth or death certificates.

Vital Statistics- Request for Records
(Funeral Homes-see bottom of page)

Hours of Operation

Monday - Friday 
8:00 am until 4:00 pm
(Last order taken at 3:50 pm)       

Print, review and complete the Application for Certified Copies- Birth Record (PDF) or Application for Certified Copies- Death Record (PDF).

Located in the Kent Central Gateway - PARTA Building
201 E. Erie Street 2nd Floor SW
Kent, OH 44240 

(Corner of E. Erie St. / S. Depeyster St.)

30 minute* parking for the Kent City Health Department is on the 4th level WEST SIDE of the Kent Central Gateway PARTA Building Parking Garage  ~ Enter from S. Depeyster St.  (*15 minutes free)

Public Request By Mail 

Print, review and complete the Application for Certified Copies- Birth Record (PDF) or Application for Certified Copies- Death Record (PDF). Make checks/money orders payable to "Kent City Health Department". Record Fee is $24.00 each; plus a $1.00 convenience (mailing) fee per transaction for credit/debit card orders and/or for orders without the return envelope. Mail; include a large, self-addressed postage stamped/paid return envelope, to:
Kent City Health Department
Attn: Vital Statistics
201-G E. Erie St.
Kent, Ohio 44240

Requests received through the mail are processed with 1-3 business days.

Public Request By Email- Birth Records Only 

Order using a valid credit/debit card. Print, review, and complete the Application for Certified Copies- Birth Record (PDF), email (attach a scan or photocopy of completed application) to kentvitalstats@kent-ohio.org. Record fee is $24.00 each and $1.00 convenience (mailing) fee per transaction.

Requests received by email are processed within 1-3 business days. If you need to pick up copies instead of having them mailed, please indicate that to us during communications.  

Public Request By Telephone- Birth Records Only 

Ordering by phone may be available only for residents currently living in another state in an emergency situation using a valid credit/debit card. Please call 330-678-8109 during business hours to be considered for this option. Record fee is $24.00 each and $1.00 convenience fee per transaction.  

Information required for all birth requests:
1. Full Birth Name on the Record
2. Birth Date
3. Parent(s) Full Names on the Record and/or Mother’s Maiden Name
4. Purchaser’s Name, Current Mailing Address and Phone Number

Requests received by telephone are processed within 1-3 business days.

Funeral Homes

Death Certificates can be sent for filing and copies can be ordered electronically through our dedicated email address kentvitalstats@kent-ohio.org, using this form: Request to E-File (PDF) or this form: Application for Certified Copies- Death Record (PDF). If you prefer to pick up copies instead of having them mailed, please indicate that to us during our communications. Disposition permits will continue to be approved as normal.You may also submit death certificates and an Application for Certified Copies- Death Record (PDF) in person or through the mail with a check as payment, $24.00 for each copy ordered, payable to Kent City Health Department. Please call us at 330-678-8109 if you need additional instructions or information. 

Social Security Numbers on Death Certificates

Per Ohio Revised Code (ORC) 3705.23(5): For the first five years after a decedent’s death, a decedent’s social security number shall not be included on a certified copy of the decedent’s death certificate unless that information is specifically requested to be on the certified copy. Relationship restrictions apply and the acceptable proof is required; for details, view the Social Security Number Guidelines and Addendum Form (PDF), effective October 15, 2015.